Optical Character Recognition (OCR) in 34 languages

Last June, we introduced the ability to upload documents into Google Docs using Optical Character Recognition (OCR). OCR analyzes images and PDF files, typically produced by a scanner (or the camera of a mobile phone), extracts text and some formatting and allows you to edit the document in Google Docs.

We’ve gotten a lot of feedback on this feature, and one of the biggest requests was to add support for additional languages. Today, we’re happy to announce that we’ve added support for 29 additional character sets, including those used in most European languages, Russian, Chinese Simplified and some other Asian languages. See the upload page for the full list.

How does it work? When uploading your images and PDF files using Google Docs, tell us what language your documents are in:

Hit upload, and we’ll use this information to search for the right characters in your file. As usual, you will get best results with sharp, high-resolution images or PDF files. This update will also result in an improvement in OCR quality for languages that we’ve supported previously (English, French, Italian, German, Spanish). We’ve also made improvements to the way we import formatting from your documents, and are now doing a better job in preserving font and alignment information.

We’ll keep adding languages and at the same time will continue to improve speed and accuracy for the existing ones. In the meantime, we hope you take advantage of this new way to import your data into Google Docs.

Posted by Jaron Schaeffer, Software Engineer

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Guest Post: Google Docs for Classroom Instruction

Cross-posted on the the Google Enterprise Blog

Guest Post: Philip Greenspun is a pioneer in developing online communities and an educator who has taught electrical engineering and computer science courses at the Massachusetts Institute of Technology since 1987. Today he explains how he used Google Docs to develop and distribute curricular materials and to support in-classroom discussion of student solutions.

In 1983, I began building applications to support multi-user collaboration over the Internet. When I began using the World Wide Web in 1993 I vowed never to write a native application program again and said "every desktop computer program going forward should simply run in a Web browser." Since the main reason to prepare a document was for others to view, I predicted that everyone would be using browser-based word processors and spreadsheet programs by the year 2000. I am still waiting for my "everyone goes to work in a flying car" prediction to come true also...

In January 2011, four of us were developing an entirely new course for MIT students, an intensive lab-based SQL programming and Android development class. All of us are proficient Web developers accustomed to authoring pages in standard text editors and publishing them on our own servers, but it turned out to be easier and more effective to use Google Docs to collaboratively develop course materials. Google Docs was more effective because simultaneous updates could proceed in different areas of a document and we weren't slowed down by having to do explicit check-ins with a standard version control system (or circulate drafts with names such as "DayOneProblems-final-version-by-philg-really-really-final"). Also, the "insert a comment" feature of Google Docs proved useful, e.g., when I wasn't sure if an example program was correct and wanted to ask a collaborator to check, but without leaving crud in the main body of the document.

We created two Google Docs folders the night before class: lessons, editable by us and view-only for students; workspace, editable by everyone. Into the "lessons" folder we moved the first day's assignment. In the "workspace" folder we created a "Day 1 Workspace" document intended for students to cut and paste code into. As each student walked into the classroom, we asked him or her to email a teacher from his or her Google Account (most students already had Gmail and some experience with Google Docs) and the teacher would share both folders with the new student, immediately enabling access to all lessons.

As the course materials had never been used before, they contained some errors and many sections that lacked sufficient hints or explanations. When we noticed these deficiencies, e.g., when a student asked a question, we would edit the problem set from a teacher's laptop and all students would immediately see the change on the projector and/or on their own screens.

Google Docs enabled us to distribute solutions incrementally. The first morning we created a "Day 1 Solutions (January 2011)" document and dragged it into the lessons (view-only for students) folder. As the day progressed, when 90 percent of the students were done with a problem, we would add the solution to the end of this document (by copying from another Google Doc, of course) so that students would have it in front of them and be prepared for the discussion.

The shared Google Docs workspace documents enabled us to have students paste their work into shared documents that could be used for projection and discussion and also for members of the class to try out each other's SQL queries.

To gather feedback at the end of the course, we simply created a feedback document and put it into the workspace folder, then used the "email editors/viewers" feature (from the Share menu) to ask students to add their thoughts, including whether they liked Google Docs ("great for sharing solutions"; "very effective"; "Generally yes, I did get a little confused with all the browser tabs I had open"; "very efficient and comfortable"; "green too").

We were technical people teaching a technical course, but everything that we did with Google Docs would have been easy for a person without any programming or HTML authoring background. Google Docs was an important asset for our course and significantly enhanced the in-classroom experience.

You can read more about our experience, including our wishlist, at http://philip.greenspun.com/teaching/using-google-docs-for-classroom-instruction.

Posted by Philip Greenspun, founder of photo.net and co-author of Software Engineering for Internet Applications.

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Google Cloud Connect for Microsoft Office available to all

Many of you already use Google Docs for editing your documents, but there are still many people that are tied to desktop applications and haven’t experienced the numerous benefits cloud applications to bring. To help bring more people to the cloud and take advantage of features that result, we’re happy to announce that Google Cloud Connect for Microsoft Office is now available to everyone. Google Cloud Connect is a free plugin that improves Microsoft Office 2003, 2007 and 2010 on Windows PCs. It adds simultaneous collaboration, revision history, cloud sync, unique URLs and simple sharing to the Microsoft Word, Excel and Powerpoint applications:



Take it for a spin on your Windows PC by downloading the plugin.

To learn more about how Google Cloud Connect can help businesses, check out the more detailed post on the Google Enterprise Blog.

Posted by: Shan Sinha, Google Apps Product Manager

Update: Many of you have also asked about availability for Macs. Unfortunately due to the lack of support for open APIs on Microsoft Office for Mac, we are unable to make Google Cloud Connect available on Macs at this time. We look forward to when that time comes so we can provide this feature to our Mac customers as well.

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This week in Docs: Now you see them, now you don’t - hidden gridlines in Google spreadsheets

Today we’re excited to announce a highly requested feature to hide the default gridlines. Under the View menu, you can Hide gridlines for each sheet, leaving only the borders that have been put there.

Now you can make your printouts a little bit neater or polish your sheets to a shine before sharing them. Let us know what you think in the comments.

Posted by: Matthew Ziegelbaum, Software Engineer

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12 new file formats in the Google Docs Viewer

Cross posted on the Official Gmail blog

The Google Docs Viewer is used by millions of people every day to quickly view PDFs, Microsoft Word documents and PowerPoint presentations online. Not only is viewing files in your browser far more secure than downloading and opening them locally, but it also saves time and doesn’t clutter up your hard-drive with unwanted files.

Today we’re excited to launch support for 12 new file types:

• Microsoft Excel (.XLS and .XLSX)
  
• Microsoft PowerPoint 2007 / 2010 (.PPTX)
  
• Apple Pages (.PAGES)
  
• Adobe Illustrator (.AI)
  
• Adobe Photoshop (.PSD)
  
• Autodesk AutoCad (.DXF)
  
• Scalable Vector Graphics (.SVG)
  
• PostScript (.EPS, .PS)
  
• TrueType (.TTF)
  
• XML Paper Specification (.XPS)

Not only does this round out support for the major Microsoft Office file types (we now support DOC, DOCX, PPT, PPTX, XLS and XLSX), but it also adds quick viewing capabilities for many of the most popular and highly-requested document and image types.

In Gmail, these types of attachments will now show a “View” link, and clicking on this link will bring up the Google Docs Viewer.




You can also upload and share these files in Google Docs, so that anyone can view the content using their browser.

And as always, the Google Docs Viewer is available for use on any website, with both a full Chrome and embedded option. More information can be found here.

Posted by: Anil Sabharwal, Product Manager

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A refresh to the Documents List

Over the past year, many of you have been taking advantage of the ability to upload any file to Google Docs. With more files and of a variety of file types in one place, it becomes more difficult to organize and find what you need quickly. As a result, we are happy to announce that, over the next couple of days, we’ll be rolling out a refresh to the documents list, aimed to make it more useful to find, explore and share all your files stored 100% on the web.


First, we added a number of filters in this refresh, making it easier to narrow your search by type, visibility state, and other criteria. We also added priority sorting as a option in all views. Priority sorting is like Gmail’s Priority Inbox, in that we look at a number of signals to put your most relevant files at the top of the list. And you can still use other sort orders like Last Modified Date or by Name.


This update will also improve the experience of exploring and browsing your files. We added a preview panel on the right side of the document list, so that you can see a preview thumbnail, sharing settings and more at a glance. And if the file is a video, you can start playing it directly from the preview panel or from the recently announced video player.


To make it easier to view photos, you can now click on the magnifying glass on a photo to open a full screen slide-show viewer.


There is also a new view called Home. The contents of the Home view are controlled by you so that the content you access the most often is easier to get to. You can remove files from the Home view by right clicking the file and selecting Don’t show in home to hide them. And when you need them, these files can always be found later by selecting All items or using search.

You may also notice Collections have replaced Folders in the left navigation bar. Collections are designed to combine the best features of labels and folders. A file can live in multiple collections, just like with Gmail labels. Collections can also be stored hierarchically, just like folders on your desktop. And of course, collections can be shared, just like you can share docs.

Along with the improved find-ability and browsing experience, we streamlined the interface. For example, instead of using checkboxes to select multiple files, you can just use your Shift or Control (Cmd on Macs) keys.

That’s not all. We’ve also been working hard on increasing the speed of the documents list by overhauling our back-ends to make things snappier.

This refresh is rolling out now and should be available to everyone over the next couple days. For Google Apps for Business customers that don’t have “Enable pre-release features” box checked, this refresh will be coming in a few weeks.

Once the refresh is rolled out to your account, take the in-product tour and let us know what you think.

Posted by: Vijay Bangaru, Product Manager

Update: Thanks everyone for the helpful feedback. We’re listening, and are making a number of changes including:

• Collections: Now you will see all collections appear in the left hand navigation pane, even if you remove them from your Home view. We also added a new filter for “Collections” to the “More options” so you can find collections faster.
  
• Details Pane: For those who pointed out that the new details pane doesn’t work on smaller screens or you simply want to hide it, we’re going to make the details pane collapsible in the next few weeks
  
• Search: While in the new “Home” view, search results focus only on items in Home. If you’d like to search across all your stuff, you will need to switch to “All Items” and search in there. To help clarify, starting next week, we’ll be including a message at the top of the search results that will provide a link to “Search All Items” instead of just the current location.

Keep the feedback coming, there are more changes on the way as we work to make the document list simple and easier for you to use.

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More “I do"s, less “to-do"s: wedding planning simplified

Cross-posted on the Official Google Blog and the Google Photos Blog

For many, your wedding day is one of the biggest, most momentous days of your life. The perfect dress, the right tuxedo, the proper shade of blue, the three-tier cake with chocolate fondant, and all of your closest family and friends—these are just a few of the many things you might think about for your special day. Although there’s much to consider and a lot of work to do, the payoff is great: it’s one of the happiest days of your life.

To help you plan this important day we’ve created wedding-specific templates in Google Sites, Google Docs and Picnik, and gathered tips and tricks for using these and other Google products at google.com/weddings. From wedding websites to save-the-date cards, these tools simplify wedding planning, letting you focus your time on the fun things—like tasting cakes!

We teamed up with renowned wedding planner Michelle Rago, who provided her insight and creativity to guide the designs you’ll find on this new site. Michelle also shared her experience to provide tips and advice to keep your guests comfortable and you sane.

We’re also hosting a wedding sweepstakes, so if you’re getting married in the next year you can enter for a chance to win $25,000 towards your dream wedding (see Official Rules). Plus, Michelle Rago and her team will advise the winning couple on location, flowers, food and other design elements to create a day that is uniquely their own. (Update March 29, 2011: The Google Dream Wedding Sweepstakes is closed and is no longer taking entries. Thanks for your interest.)

Visit google.com/weddings to start planning, or share the site with your favorite betrothed couple and help them on their way to wedded bliss.

Posted by: Lisa Conquergood, Senior Product Marketing Manager

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Improved copy and paste using the Web Clipboard extension

The Web Clipboard extension for Google Docs is now available in the Chrome extension gallery. It allows you to copy and paste text and images from the web into the cloud using the Google Docs clipboard. This means that all the web content that you copy and paste is stored in your online clipboard so you can access it quickly and easily across multiple browser windows. You can even copy multiple items at a time.

Copy

Paste
Here are some examples of things you can do:

• Access items you previously copied on the Web Clipboard Extension while using Google Chrome. If you have Chrome synced with your Google Account, you can even access these items from different computers
  
• Copy any HTML content from a simple HTML page
  
• Paste raw text extracted from an HTML page to any form text box
  
• Copy HTML and paste it into Google Docs or vice versa

Try it out and let us know what you think by adding a comment on the extension’s page.

Posted by: Stephen Amar, Support Engineer

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